New Year, New Privacy Rights — and Rules

When the clock strikes midnight this New Year’s, we’ll be living in a new era of data privacy. Thanks to a California law that takes effect Jan. 1, for the first time consumers will have the right to know what personal information companies collect from them and how they use it. 

Considering how much of our personal privacy has eroded in the digital age, it’s an important step forward. But the new law, known as CCPA, has also caused uncertainty for businesses that don’t have legions of lawyers to make sure they’re compliant. One study found that only 12% of companies have achieved “adequate” compliance.

At Rippling, we want to help our customers stay on top of evolving privacy standards. Here’s what you need to know.

Does it apply to you?

The law applies to any for-profit business that collects the data of Californians and earns at least $25 million in yearly revenue, makes 50% of its revenue by selling personal information, or receives the personal information of at least 50,000 California residents. 

Small companies can easily reach the 50,000 threshold by collecting customer email addresses or using cookies on their website. Even if your company doesn’t deal directly with consumers, you may still be covered if you provide online services (like payment processing) to businesses that are subject to the law.

California employers must take action 

Employee data is exempt from most of the new requirements for one year. But all California employers are still on the hook for a few things starting in January. Employers can be sued if they don’t have reasonable security measures in place to protect the personal information of their workforce.

Employers must also notify employees and contractors what type of personal information they’re collecting and how it’s being used. Rippling customers will be able to do that automatically through our platform starting in mid-January.

You could be sued for third-party data breaches

On average, companies share sensitive information with 583 third parties. If one of them has a data breach that compromises your users’ personal information, your business is liable. 

That’s bad news — hackers know third parties are a weak link and actively target them. Vendor hacks account for over half of all U.S. data breaches including many of the biggest of 2019 (Capital One, Quest Diagnostics). These breaches cost twice as much on average and cause lasting damage to your reputation and bottom line. The best way to protect your business is to choose your vendors carefully — check out our infographic for tips.

The penalties are strict, but there’s a grace period

The law takes effect Jan. 1, but enforcement won’t begin until July 1. After that, your business can be fined $2,500 – $7,500 for each violation. For the first time, individuals also have the right to bring costly lawsuits against businesses that don’t comply with disclosure or deletion requests, or are responsible for data breaches of their personal information.

Is your business ready?

If your company does business in California, there are several steps you’ll need to take to comply with the law:

  • Update your privacy policy to be clear and transparent. 
  • Notify employees and contractors in California about the personal information you’re collecting and how it’s being used. Rippling can automate this privacy notice for you starting in mid-January.
  • Implement security best practices to avoid data breaches. Rippling customers have access to password management, app provisioning, device management, and more.

Additionally, companies that collect personal information from consumers should:

  • Conduct an inventory of all the personal data your business collects and who has access to it — including vendors.
  • Give consumers at least two ways to submit requests to ask for their data and demand that it be deleted. One must be a toll-free phone number.
  • Establish protocols to make sure you can respond to these consumer requests within 45 days. 
  • If your business sells customer data, you must notify them and provide a clear link on your website titled “Do Not Sell My Personal Information” to let them opt-out.
  • Train any employees who handle consumer data requests or are responsible for your company’s legal compliance on their responsibilities under CCPA.  

California is the first state to enact comprehensive data privacy legislation, but it won’t be the last. In fact, nearly two dozen other states have already followed suit. Whether or not you’re subject to the law on Jan. 1, CCPA will set a new standard for how businesses nationwide manage data. Don’t delay. Invest now in getting your house in order. 

Brex + Rippling: The First Way to Automate Your Corporate Cards

Rippling now integrates with Brex, bringing the first way companies can automate their corporate card administration.

Integration Quick Look:
What is Brex:
Brex is a corporate credit card that helps ambitious companies scale
Connect Brex:
  • Automatically issue corporate cards to new employees during onboarding, and disable their card during offboarding
  • Automatically set spending limits based on employee data in Rippling (department, location, role etc.)
  • Automatically create/disable Brex user accounts
  • Who should use it:
    Companies looking to cut time managing corporate cards and expenses.

    What is Brex?

    Brex is the corporate credit card that helps ambitious companies scale. Built on the Mastercard network, Brex accelerates entrepreneurs and their companies by offering no personal guarantees, instant online signup, higher limits, best-in-class rewards, and automated expense management.

    How Brex Integrates with Rippling:

    Brex now integrates with Rippling to bring you the first way to automatically issue corporate cards to your employees during their onboarding process. With this integration you can easily issue and manage corporate cards directly from your Rippling dashboard. Define criteria to pre-determine which new employees will be issued corporate cards and then configure their spending limits so that they are up and running with Brex on day 1. The employees’ departments and locations also will flow through from Rippling to Brex, so all their transactions will automatically categorize correctly in their Brex account. Additionally, card policy management extends to changes in employee status in Rippling, such as transfers or title changes. For example, if an employee gets promoted, their spending limit can increase, or when they leave, their card will automatically cancel. These automations saving you and your team hours in administration.

    Get the most out of Brex + Rippling:

    • Customize which employees get a corporate card, so depending on location, department, seniority level, or role, the right new hires are issued cards automatically with the appropriate spending limits.
    • Set when employees receive their corporate cards and automatically issue a virtual card to activate on their first day.
    • Pre-determine what employment status changes will affect the card privileges in the future, so when your employees get promoted, their spending limit automatically updates in Brex. In Rippling you can create employee spending limit groups and configure them based on employee data (role, department, seniority level, etc).

    Here’s how you get started:

    1. Take 5 minutes to create your Brex account.
    2. Sign into your Rippling account.
    3. Go to the Rippling App Store, select Brex, and click “Connect.” You can go directly to the Brex app here.

    Announcing Rippling for Benefits Brokers

    Today, we’re opening Rippling (and our benefits administration software) to every employee benefits broker in the country, so they can go head-to-head against digital brokers — and win.

    For the first time ever, brokers — and their clients — can work together in one integrated, modern HR and BenAdmin system that can successfully compete with the new wave of digital brokers, like Gusto and Namely.

    No more duct-taping disconnected BenAdmin systems (like EaseCentral, Employee Navigator, and Bswift) together with legacy HR systems (like ADP, Paychex, and Paylocity) to meet their clients needs.

    No more forcing businesses to leave their current broker for a digital broker, just so they can use modern, all-in-one HR software.

    With Rippling, you and your clients can get the best of both worlds: our modern all-in-one HR and IT software and your high-touch service.

    How Rippling is changing the game for brokers

    Many of the top 20 national firms, as well as smaller brokers across the country, are already using Rippling to:

    • Win business from digital brokers, and protect groups from churn. Whether you’re trying to pull groups off Gusto and Namely who’ve outgrown the digital broker model, or you’re trying to protect your own book of business, we can help. When we partner with a traditional broker to compete against digital broker platforms, we have a 75% success rate.
    • Switch groups off PEOs. We make it incredibly effortless to move groups off PEOs–all you have to do is get quotes. We can implement an entire company of several hundred people in a few weeks, including setting up and kicking off open enrollment.
    • Keep groups happy, by recommending better tech ahead of renewal. By proactively referring Rippling to your customers ahead of open enrollment, we can help solve real efficiency problems for your customers. We provide 1×1 product demos for your clients, and work closely with you to present a united front.
    • Automate carrier fullfillment and reduce OpEx costs. We have a dedicated partner team that handles end-to-end implementations for all mutual clients. Once up and running, we can handle all carrier fulfillment for new hires, terminations, QLEs, and demographic changes.

    What makes Rippling different from other all-in-one HR Platforms and BenAdmin systems?

    Rippling takes benefits management one step further

    Your clients can get all the benefits (pun intended) of working with a powerful all-in-one HR system, while still getting the traditional broker experience throughout the year and at renewal time, including:

    • Online quoting and enrollment – for new groups, renewals, hires, terms, and QLEs
    • Automatic carrier fulfillment for small groups and large groups*
    • Automatic sync between payroll and benefits deductions
    • Automatic COBRA administration, from notice delivery to payment collection
    • Automatic administration for HSA, FSA, and Commuter Benefits
    • Automatic ACA, Section 125 (POP), SPDs, and ERISA compliance

    Rippling can scale with your clients, from 2 to 1,000 employees

    Most BenAdmin platforms are built specifically for brokers and offer a wide range of functionality, but they often lack the sleek and modern UI that companies and their employees love. With Rippling you don’t have to compromise — we’re the first platform to offer all the feature functionality brokers need with the design to make your customers and their employees excited about the software their broker brought to the table.

    • Support any contribution scheme imaginable
    • Complex support for voluntary life insurance, including EOI forms
    • Worksite Benefits like Accident, Critical Illness, and Hospital Indemnity
    • Customizable email communications and event management
    • Complex workflows, approvals, and audits

    Rippling can also compete feature-to-feature with robust platforms like ADP Workforce, BambooHR, and Ease so your clients won’t have to switch systems as they grow from startup to medium-sized businesses. Rippling can fully support employees and contractors, in all 50 states and internationally — customers only need one system for a global workforce.

    Manage all your clients in a single dashboard

    Whether you have dozens of clients or hundreds, you can manage all of them in a single place.

    • Add collaborators in your firm who only have access to the clients they manage
    • Manage tasks around enrollment processing and confirmation
    • Search and filter for specific events like new hires, terminations, or QLEs
    • Manage client billing if you choose to cover the cost for specific products
    • Get updates and alerts about important upcoming events, like open enrollment

    Rippling goes beyond HR, and helps companies streamline their IT, too

    Rippling is the world’s first way for businesses to manage their HR and IT — from their employee’s payroll and benefits, to their computers and apps — all in one, integrated system.

    In just 90-seconds, a company can set up (or disable) an employee’s payroll, health insurance, work computer, and access to third-party apps like Gmail, Microsoft Office, Slack, and Salesforce. And, when a company updates an employee’s department, for example, that update instantly cascades across all of those same systems. It’s a huge time saver for you and your clients. You’ll find that for many of your clients today, the same folks you have relationships with across HR and Finance are responsible for managing the IT admin work in their company as well.

    Introducing The Rippling Broker Program

    Our new Broker Partner Program makes it easy for you to work with us.

    No fancy certification programs, no exclusivity, no rev share partnerships. Just the idea that our mutual customers should get to choose the best technology solution for their business, and not be forced into a broker relationship they don’t want.

    • Get Rippling BenAdmin included if you refer an existing customer who is currently on a BenAdmin system to Rippling by October 31st. After October 31st, you and your clients can get 50% off our BenAdmin system, and 10% off all other Rippling software, from payroll to app provisioning.
    • Automatically process your enrollments for new hires, terms, and QLEs*
    • Access to Client Command Center. A single dashboard to manage all of your clients, built from the ground up just for brokers.
    • Receive live 1:1 Training and dedicated support.

    If you’re interested, we’d love to talk. Simply request a demo here and a member of our Broker Partner Team will schedule a 1:1 introductory call.

    *Only for qualified Broker Partners