Smartcar switched to Rippling and streamlined HR with powerful integrations to Guideline, HR Helpdesk, and Google Workspace

By transitioning to Rippling, Smartcar gained access to over 600 pre-built app integrations covering everything from finance and legal to expense management to accounting. “It really came down to all the integrations and the automations that Rippling had. Because that does take a lot of time.” 

Rippling also satisfied another important Smartcar concern: maintaining a Guideline 401(k) partnership that works best for its growing team. Other solutions would’ve required Smartcar to change 401(k) providers, but Rippling integrates natively with Guideline. 

Sticking with Guideline mattered to Smartcar due to the provider’s high levels of employee adoption and satisfaction. “It’s so easy to use,” Mathilde explained. Smartcar employees can manage their contributions directly through SSO from their Rippling dashboard or with Guideline’s award-winning mobile app.¹ “You can log in and change your contributions whenever you feel like it.” The 360-degree integration also saves Smartcar’s HR team time. Changes made in either Guideline or Rippling automatically reflect across both platforms, removing the need for manual updates.

Before Rippling, creating a company handbook required a minimum of three months and a $5,000 investment in legal review. Using HR Helpdesk, another native Rippling integration, the process takes only a day. “If we want, we could technically build the handbook on December 31st, so it's ready for January 1st of the following year,” said Mathilde.Additionally, Rippling’s integrations with Google Workspace and Slack allowed Smartcar to automate processes that previously required manual intervention or a patchwork of tools. “We just hired a Director of Finance today, and she's automatically added to the Google Workspace groups, the emails, and even Slack channels. We didn’t have to do any of it manually, which has been great,” said Mathilde.

Rippling streamlined  Smartcar’s performance review process with an easy-to-build custom report that uses the company’s employee data to ensure equitable compensation. The company reviews employees every six months, taking into account years of experience versus compensation as a measure of equity. 

Synthesizing employee data and preparing reports for this process used to take Smartcar at least a week. Now, Mathilde can complete the exercise in less than a day. “All I do is pull a report every comp cycle, put it in a spreadsheet and cross-check.”

Rippling’s PEO services gave Smartcar a unified, all-in-one platform for payroll administration, benefits management, compliance, and spend management. Powerful automations either eliminated or drastically reduced the busy work associated with processes like onboarding. 

Mathilde also appreciated Rippling’s built-in HR support. “Rippling has advisors that can help us.” Instead of independently researching state and federal laws or cobbling together processes across multiple tools and apps, Smartcar can rely on bespoke HR advice from experts.