DocumenT Workflow MANAGEMENT
Effortlessly manage all employee documents in a single system
Seamlessly built into your HR system
Unlike most other HR systems, which require you to use—and sometimes even purchase separately—a watered down version of a third-party e-signature tool, Rippling built its own document management platform in-house. That means all your data and processes sit in one place, allowing you to streamline employee processes and keep your business compliant with ease.
Simplify the entire employee lifecycle
Rippling makes hiring employees easy by collecting not only all employment information, but also by sending documents and gathering signatures electronically. It’s all part of the automatic onboarding process in Rippling, which comes prebuilt with standard onboarding documents, like W-4 and I-9 forms. You can also include any documents specific to your company’s onboarding process.
When an employee leaves your company, Rippling streamlines the offboarding process by generating severance agreements and COBRA documents. All documents signed by former employees during their time at your company will remain in Rippling, so you’ll always have permanent digital files to refer back to if and when necessary.
Create, distribute, and store documents paperlessly
Create and edit documents directly in Rippling or upload pre-existing documents.
Send documents through Rippling or email—to an individual, a group, or the whole company.
Enable any document sent to an employee to be e-signed directly within Rippling.
Access any document through any device, since Rippling is cloud-based with unlimited storage.
Digital employee files
Upload all employee paperwork into Rippling to manage all documents in one place and eliminate paper files.
ELECTRONIC DOCUMENT REPOSITORY
One place to store all your employee-related files
Upload a template of any given document and insert custom variables—like name, job title, and salary—to instantly create personalized documents for your employees to sign. For example, when a new employee is hired, Rippling can instantly generate and send a custom offer letter.
Standard compliance forms
Rippling comes prebuilt with all the government forms that employees need to complete—like W-4, I-9, and state-specific tax forms—so you don’t need to worry about manually setting them up. For example, when you hire an employee in California, Rippling will automatically send them the necessary California compliance forms for completion and e-signature.
Upload your business’s documents—like employee handbook and harassment policy—and Rippling will automatically assign them to employees for e-signature. When you update any document, you can automatically send it to employees for e-signature and even track who has or has not completed the most recent versions.
For documents that don’t require action but need to be shared to employees—like privacy disclosures and compliance announcements—Rippling can distribute them directly via email, without requiring an e-signature. That way you save paper, time, and the headache of manually sending each document individually.