Automate expenses with complete control

Expense management software streamlines the entire process of handling business expenses. Typically, employees submit expense reports digitally, and the software facilitates expense tracking by organising and categorising expenses. Expenses are then routed for approval based on pre-defined company policies and workflows, which can be configured with rules based on various factors like department, expense type or amount. Many systems also include company card transactions. Finally, the software facilitates the employee reimbursement process by sending through payments to the employee.

The goal of this software is to make the expense process more efficient, reduce errors and the hassle associated with manual data entry, improve spend controls and provide better real-time visibility into expense data for the finance team.

When deciding what expense management system to use, look for features that address your specific business needs—whether that’s seamless receipt capture, customisable workflows to approve expenses or the ability to set and enforce expense policies. Integration with your existing systems, such as accounting software like QuickBooks or Netsuite, is crucial for efficient reconciliation. Strong reporting features that provide insights into employee spending are also essential. Finally, consider an expense management solution with a user-friendly interface that makes it easy for both employees and administrators to manage expense reports and the overall process.

Yes—many expense management solutions, including Rippling, offer the ability to manage company credit cards. This feature can give administrators enhanced spend controls through spending limits that monitor card transactions in real time. Integrating company cards within the expense management system can also simplify reconciliation and provide a comprehensive view of business expenses in one place. You can often set company policies that specifically apply to company card usage, ensuring better policy compliance.

Rippling’s expense management platform is designed for businesses of all sizes, from small businesses to larger enterprises. Rippling enables any company that wants to streamline its expense management process, enforce company policies effectively and gain better visibility into their expense data. Whether you're a startup looking to implement initial spend controls or an established organisation seeking to optimise your existing approval process, Rippling’s provides a comprehensive and intuitive solution.

Unlike traditional expense management tools, Rippling's solution is built on a unified platform that connects expense data with HR, IT and Finance systems. This integration enables unique capabilities like role-based permissions that automatically update as employees join, move within or leave your organisation. Additionally, Rippling's policy engine can leverage any employee attribute to create highly specific expense rules that would be impossible in standalone systems.