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Inventory management software

Retrieve and store devices anywhere with ease

Eliminate the hassle of physical device management with automated retrieval, reassignment, shipments and storage across the device lifecycle.

Today’s top businesses run on Rippling
Coffee Meets Bagel (Logo - Highlight)
Coffee Meets Bagel (Logo - Highlight)
Inventory Management Dashboard
Device offboarding

Make offboarding automatic

  • Improve retrieval rate

    Rippling automatically sends offboarded users a retrieval box with a shipping label – cutting your trips to FedEx and reducing lost inventory.

  • Warehouse your devices offsite

    Stress-free and hands-off warehouse management. Rippling wipes, cleans and tests each device so it’s ready for the next employee, then stores it in our secure global warehouses instead of your IT cabinet.

Device onboarding

Set up new starters for success

Send and set up new devices or reassign existing inventory to new starters without ever leaving your desk.

E-commerce interface showing laptop options: MacBook Pro 16" for Senior Engineer and Lenovo ThinkPad for Financial Analyst.
Send devices in a single click

Order and reorder new devices or reassign existing ones directly from the hiring flow based on pre-set, role-based device configurations.

Device management interface showing MacBook Pro 16" with apps installed and a purple "Configure device" button below.
Pre-configure devices

Send devices with the right software and security controls configured thanks to zero-touch deployment.

Workflow diagram showing "If device shipping is delayed" then "send email to IT team & hiring manager"
Stay ahead of deliveries

Get notifications like stock alerts so you’re never empty-handed. Leverage custom workflows to stay on top of deliveries and avoid last-minute scrambles.

Inventory Monitoring

Gain total visibility and control across your global inventory

Reporting

No more complex spreadsheets. Easily pull reports on device status, condition and location across countries.

Reporting All Devices
Rippling Store

Low stock? No problem. Manage inventory and easily restock from Rippling* to ensure you have devices for new starters.

*(Device store currently available in US and Canada only)

Device selection interface showing laptop options including MacBook Pro, MacBook Air, Dell Precision, and Lenovo with prices.
Device reassignment

Automatically reassign devices from your existing inventory and deliver straight to an employee's door.

Workflow interface showing device upgrade automation that emails employees and notifies IT when devices are over 3 years old.
Workflows

Rippling’s intuitive platform offers customised, automated workflows based on any number of inventory attributes, like device health or age.

Mobile device management interface showing reassignment history of a MacBook Air 13" with maintenance and shipping details.

Secure device disposal that pays for itself

Sell back and securely dispose of devices using Device Buyback, with data wiping certificates for every device.

Built in device buyback

See real time resale value for unassigned and archived devices. Sell back to receive credit for devices.

Automatic unenrollment

Stop unenrolling devices one by one. Automatically disconnect devices in bulk from Apple Business Manager (ABM) or Microsoft Entra.

Certificates of destruction

All sold devices come with a Certificate of Destruction (CoDs) that verifies the destruction was compliant with NIST SP 800-88, as well as ISO and Adisa.

IT overview
All the IT tools you need in one place

Control the entire user life cycle in one system with fully built identity, device and inventory management tools, and 600+ integrations – including custom SCIM and SAML.

Identity and access management
User provisioning
Single Sign-on (SSO)
Dynamic MFA
and more
Device Management
Apple and Windows MDM
Endpoint Protection
Zero-touch Deployment
and more
Inventory Management
Shipping and Retrieval
Device Store
Global Warehouses
and more
Rippling IT (Highlight)
Total control over identity, devices and inventory across the user lifecycle.
End to end security

All the security tools you need – and then some

Cross-OS MDM
Built-in endpoint protection
Zero-touch deployment
Custom script deployment
Device encryption enforcement
Audit logs
OS updates
Remove locking and wiping
Device management
Assign and unassign devices to users

Quickly assign and unassign devices to any team member. Pick devices for a new employee during onboarding or manually make assignment changes at any time, directly in Rippling.

Device configuration profiles

Easily apply custom settings such as WiFi profiles, firewall settings, printer mapping, custom login screens, background and more. Because it's built on top of the Rippling Platform, all of these custom settings can be dynamically applied to individuals or groups based on any employee attribute (e.g. department, level, location, etc.)

Order new computers and accessories

Streamline ordering everything that you need for a new hire directly into the onboarding process. Rippling is an authorised device reseller for Macs and PCs, meaning that you can order and ship devices with just a few clicks. No more last minute trips to the local computer store and then FedEx.

Custom script deployment

Utilise bash (macOS) and Powershell (Windows) scripting to further customise your devices. Execute scripts on a one-time or recurring schedule and view or export script output.

Cloud RADIUS

Use Rippling's hosted RADIUS server to allow employees to log into the office WiFi or VPN with their Rippling credentials, further consolidating your authentication requirements.

Device encryption enforcement

Encrypt devices with Filevault (macOS) and Bitlocker (Windows 10/11 Pro). Access escrowed recovery keys right in Rippling on the device's profile.

Device management dashboards and reports

Build custom reports and turn them into dashboards to easily gain insight into your fleet of devices, their status and any other specs you wish. No code needed.

Endpoint protection

Automatically install SentinelOne with just a few clicks and manage potential threats in the same system where you're already managing your devices.

OS updates

Track and enforce operating system updates for both Mac OS and Windows.

Password policies

Enforce custom password policies specifying minimum length, required character types, complexity and frequency of password rotation.

Reassign devices

Reassign previously assigned devices, if needed. For example, reassign season employees the same computer they previously used.

Remote device locking and wiping

Instantly lock or wipe computers at any time, from anywhere in the world. Or, pre-schedule as a part of routine employee offboarding.

Rippling Agent for Macs (macOS)

Remotely manage and secure your Apple computers with our homegrown MDM software, right alongside your PCs. All your computers in one place.

Rippling agent for PCs (Windows)

Remotely manage and secure your Windows computers with our homegrown MDM software, right alongside your Macs. All your computers in one place.

Role-based software installation

Automatically install the software your employees need based on their job—like department, level or location—so they have everything they need on day one.

Silent agent install and zero-touch deployment

Hands-free MDM deployment lets you enrol your company devices in Rippling's MDM without any user interaction.

Identity & access
App integrations

Rippling has over 600 integrations with other SaaS products for user provisioning and deprovisioning, Single Sign On, attribute syncing and more.

Custom app integrations

Build custom integrations to provide SSO with SAML, provisioning with JIT or SCIM, or create and scope URL links that employees can access from the Single Sign on bar in Rippling.

Data attribute mapping

Extend Rippling's user directory (object graph) downstream to all your 3rd party applications, keeping your employee data up to date across all systems, in real time.

MFA enforcement

Create bespoke authentication policies for groups of employees, or even individual employees, based on their role. For example, you can require YubiKeys for admins and TOTP for everyone else. It's fully customisable and it's entirely your choice.

Google licence management

Rippling is a reseller for Google, allowing you to manage and purchase licencing directly within Rippling for those applications. Never hit a roadblock because you are out of licences when creating a new user.

Google offboarding actions

Advanced functionality that automates the painful parts of offboarding an employee, deprovisioning their Google account and transferring ownership. Reassign Google Drive files, transfer ownership of Calendar events, provide access to exiting employees' Gmail, remove app specific passwords and recovery info and more.

Password management

RPass is Rippling's natively built password manager. RPass makes it easy to securely store and share passwords among your team thanks to Supergroups, Rippling's ability to build groups of employees based on any attribute. Prefer to use a different password manager? Not a problem – Rippling integrates with the tool that works best for you.

Role-based access controls

Everything in Rippling from app access to admin access is based on the employee's role. Give everyone everything they need and nothing they don't.

SSH key manager

Manage and organise key access for individuals and groups based on any employee attribute. Automatically revoke access during key moments in the employee lifecycle, such as a role change or termination.

SSO

One-click sign-in and authentication to all connected third-party applications once signed in to Rippling.

User Provisioning

Automatically create or suspend users' access to applications and licenses based on predefined rules that you create. Provisioning can be done instantaneously or be pre-scheduled to occur at a future date and time.

Virtual LDAP

Seamlessly pull user data from Rippling into your legacy third-party applications and network hardware, such as firewall, NAS and more.

Group management

Ensure that employees have access to the right groups and resources within other applications and systems. From Google Groups to Slack Channels to Microsoft licences, Rippling automates the assignment of your team members into all of the relevant groups within your systems and tools. Powered by Supergroups, any employee attribute can be used to provision (and deprovision) access. When an employee transitions roles or leaves the company, their group membership is instantly updated to ensure you stay compliant.

Inventory management
Device shipping

Ship new devices, fully configured to your employees with just a click, whether it’s for a new starter or a team member who’s lost or damaged a device. As an authorised reseller, you can buy new devices directly in Rippling. Because it’s built on top of the same shared source of truth, Rippling automatically pulls in the employee’s shipping address while keeping their personal information hidden from anyone who shouldn’t have access to it.

Device storage

Rippling can securely warehouse your unused devices. All devices are put through a 10-point inspection, wiped and physically cleaned. With secure device warehousing available in the US and 26+ other countries, it's the safer and more secure alternative to the IT closet down the hall.

Device retrieval

Automatically ship a padded box and prepaid label for outgoing employees to return their devices, saving you a trip to the UPS Store.

Three certification badges displayed side by side: AICPA SOC, ISO 27001, and STAR Level Two security certifications.
SOC 2 Type II, ISO 27001, CSA STAR Level 2

Rippling combines enterprise-grade security features with regular audits to ensure your data is always protected

Learn more about security
Retrieve, store and ship devices with Rippling

FAQs

What is an inventory management system in information technology?

An inventory management system in information technology is designed to help businesses manage their physical assets. It involves tasks such as shipping new or used laptops, tracking their condition, storing devices at a third-party warehouse and reassigning unused ones. Inventory management solutions aim to provide total control and visibility into a company’s real-time inventory and fleet of devices, automating processes like shipping, recovery and monitoring device security and updates either online or in a mobile app.

How does inventory management software work?

Inventory management software streamlines physical device logistics for businesses. It automates the process of tracking and managing physical equipment with key tasks such as inventory tracking, invoicing, shipments and device reassignment. Using tactics like barcode scanning, businesses can quickly log and update asset statuses, reducing errors and ensuring accurate records. Each device is assigned a unique SKU to improve organisation and tracking across warehouses and remote locations.

Additionally, the software can integrate with POS systems to synchronise inventory levels in real time, preventing stock discrepancies. It also helps businesses manage purchase orders, ensuring they have the necessary devices available without overstocking. By leveraging automation and forecasting analytics, inventory management software improves efficiency, enhances accuracy and ultimately contributes to greater profitability.

Which software is recommended for doing inventory management?

For inventory management, Rippling’s inventory management software is recommended. It provides total control and visibility into your fleet of devices, allowing you to automatically ship new or unused devices to new starters, recover them from offboarding employees and choose where to store unused devices. Businesses can leverage Rippling’s order management system to streamline device requests and fulfilment with secure warehouses around the globe. Additionally, it integrates seamlessly with device management to automate your device management end-to-end.

How do you manage IT assets effectively?

Manage IT assets effectively and get inventory control by:

  • Maintaining a directory of employees to quickly see their access and assets, and manage changes to IT access and assets efficiently.
  • Implementing IT approval policies for changing app access, assigning/ordering devices, and unassigning/retrieving devices to ensure control over IT resources.
  • Keeping detailed logs of events related to IT assets and access to company resources. These logs should be viewable, downloadable and exportable to a SIEM for comprehensive monitoring.
  • Using a monitoring dashboard to track the health of IT systems, ensuring compliance and security by monitoring devices, software and access controls.
  • Utilising a single control plane to handle IT administration across various areas, integrating device management, identity management, compliance tools and more for a cohesive approach.

What is inventory management software and how does it work?

Inventory management software helps companies of all sizes – from small businesses to enterprise companies – manage their physical assets by providing control and visibility into their fleet of devices. It automates tasks such as shipping new or unused devices to new starters, recovering devices from offboarding employees and storing unused devices either onsite or offsite. Additionally, it allows monitoring of each device’s security, updates and condition from a device dashboard.

How do I choose the best inventory management software tool?

There are a number of factors to consider when choosing an inventory management system. Look for systems that can automate device shipments, retrievals and condition assessments and keep track of your stock levels. Ensure the system offers flexible storage solutions, such as onsite, offsite or both. The system should integrate seamlessly with your current platforms, whether that’s employee management tool or accounting software. Assess if the system is suitable for your business needs, size and IT support structure. The system should provide visibility into device security, updates and overall condition

Can you do IT inventory management with Rippling?

Absolutely. Rippling inventory management software allows businesses to offload the burden of managing their physical assets, including shipping new or used laptops, tracking their condition, storing devices at a third-party warehouse and reassigning unused ones. It provides total control and visibility into your fleet of devices, enabling you to automatically ship new or unused devices to new starters, recover them from offboarding employees and monitor each device’s security, updates and condition from your device dashboard.