New Recruiting features automatically coordinate interview schedules—and spare calendar-hunting headaches

Today, Rippling added two time-saving features to Recruiting: candidate self-scheduling and smart scheduling. With the Pro tier of Recruiting, companies can make a major positive impact on the candidate experience and empower recruiters to spend less time juggling schedules and more time finding top talent.

One of the biggest challenges for candidates and companies looking to hire great talent is the laborious back and forth typically required to schedule interviews. Candidates often endure endless email chains with recruiting teams to determine interview slots. And recruiting teams get bogged down manually hunting for openings in multiple interviewers’ busy calendars—or pay for multiple expensive integrations on top of their ATS to reduce the administrative burden. 

Our two new scheduling-focused enhancements bolster the candidate experience and make coordinating complex interview panels hassle-free.

Enhance the candidate experience with self-scheduling 

Rippling’s new self-scheduling tool puts candidates in the driver’s seat. With Recruiting Pro, recruiting teams can now send candidates an email link to book their own interviews, choosing time slots from a set of options that work for their interviewers. 

Instead of sending a laundry list of availability windows and waiting to see which slot aligns with an interviewer, candidates can immediately pick a time that best works for their schedule. 

As soon as candidates submit their preferred slot, Rippling adds the time to the interviewers’ calendars—complete with a video conferencing link for remote interviews or an office address and conference room if it’s in person. 

Spare hassles with smart scheduling

But what about when you need to schedule a candidate with multiple interviewers, including busy executives with packed calendars?

Ditch the time suck of playing musical chairs with busy schedules to determine interview availability for everyone involved. Recruiting’s new smart scheduling tool finds and recommends optimal time slots without recruiting teams lifting a finger. 

Here’s how smart scheduling works. 

Whether you are a recruiter, hiring manager, or HR team of one, you set the parameters for the hiring panel–who needs to meet the candidate, in what combination, and even in what order. Because Rippling is connected to an organization’s Office 365 or Google Workspace, our smart scheduling algorithm automatically analyzes every interviewer’s schedule, looks for openings, and recommends a list of best-fit options for the candidate to choose from. 

Whether the interview is on-site or virtual—or conducted by a panel or single person—Rippling finds all possible options and lets candidates self-select which works best for them.  

Every recruiting function under one roof

The hassle and headache of scheduling candidates and navigating busy interviewer schedules is universal–no matter how big or small a company is or how nascent or mature their talent acquisition function is, the problem persists. 

The most resourced companies hire full-time recruiting coordinators, and those with less resources look to scheduling tools like Calendly and Good Time on top of their ATS. Instead of toggling between siloed solutions for recruiting and scheduling, Rippling unifies the functions under the same platform. Now, everyone involved in your hiring process can spend less time calendar-hunting, and more time interviewing talent. 

Ready to see how the combination of self-scheduling and algorithm-powered smart scheduling can improve the candidate experience and reduce the burden of finding top talent? Schedule a demo today.