10 best travel and expense management software systems in 2025

Managing business travel and expenses can test even the most patient finance team. Between lost receipts, half-remembered claims, and a jumble of credit cards, per diems, and budgets, the process can start to feel very messy, very quickly. Add tax compliance to the mix, and it’s no wonder travel tends to spiral. 

Travel and expense management software goes a long way towards reducing your people-moving problems, and using one can mean trading in paper trails for automated systems that:

• Manage and track travel expenses

• Automate receipt scanning through mobile apps

• Check expenses against company spend policies

• Create workflows for fast approvals by the right person

• Flag unauthorized or out-of-policy business expenses

• Issue travel reimbursements quickly

• Provide real-time spending overviews

• Help your finance team reconcile everything without a bunch of manual busywork

• Save on travel costs by negotiating lower airfares and hotel rates

If you’re thinking of tightening up your company’s travel and expense processes, here’s what to know before investing in a T&E platform. 

What is travel and expense management software?

Travel and expense management software is an all-in-one solution for corporate travel. It streamlines the process, helping companies book, manage, and track travel, monitor expenses, access travel support, and organize all the details. Reducing manual input speeds up workflows, minimizes costly errors, and lessens the administrative burden on employees, their managers, and the finance team.

While no two travel and expense management software platforms are the same, they do share some standard features. These include:

• Automated travel expense reporting: Employees can easily file travel expenses using a mobile app. These apps use character recognition technology to keep manual input to a minimum, reducing errors. 

• Travel booking: Some platforms offer a self booking portal in addition to expense management.

• Automated travel policy compliance checks: Automatic checking of expenses for compliance with internal policies to prevent unauthorized spending and fraud.

• Automated travel reimbursement: Automatic payment of reimbursements for expenses that comply with company travel policy.

• Scalability: The platform grows with your organization. 

• Accounting system integration: The software integrates with your accounting platform for accurate, real-time data flow.

Quick comparison: Best travel and expense management software at a glance

To make it easier to see how today’s top travel and expense tools differ, the table below outlines their core strengths, limitations, use cases, and integrations.

Methodology: How we chose the best travel and expense management software

To find the best travel and expense software for 2025, we focused on features and functionality, assessing each travel and expense management software  based on key capabilities that matter to any business. Consistency means differences reflect actual differentiators. Our research focused on materials published by providers themselves, and included:

• Official product websites. We started with each provider’s official product page to verify features, service scope, and coverage. These reflect the most up-to-date, legally accurate description of what the product actually offers.

• Demos and documentation. When available, we reviewed official product walkthroughs, feature explainers, and setup guides to gauge how integrated (or manual) certain processes really are.

• Customer reviews and write-ups. We consulted review platforms and unpaid writeups but treated them like secondary sources. User feedback can surface recurring pain points or standout features, but isn’t always representative or recent.

Rippling editorial policy: Rippling puts our customers (and prospective customers!) first. The Rippling team is committed to providing information supported by product data, insights, and customer feedback to inform our content.

Best 10 travel and expense solutions

The top travel and expense management solutions incorporate most of the features listed above. They also have other features that might be more suitable for your business. The following T&E options enable organizations of any size to simplify and control spending with features like automated receipt scanning, customizable workflows and expense policies, and system access and integrations with accounting software.

1. Rippling

Rippling Travel is a comprehensive solution for booking, tracking, and controlling business travel in one place. It helps businesses streamline travel arrangements, manage expenses, and stay compliant with company policies. 

Rippling Travel makes it easy for employees to book in-policy flights, hotels, and cars, while providing companies with automatic control over their spend. You can use Rippling Travel as a standalone corporate travel platform, or as part of Rippling’s Spend Management suite, which also includes payroll, corporate cards, expense management, and bill pay. 

Rippling snapshot

Key features:

• Set hyper-custom travel policies for flights, hotels, and car rentals

• Automated expense management processes eliminate error-prone manual expense reports

• Enforce travel policies in real time

• Set dynamic price caps that auto-adjust with flight and hotel fluctuations

• Modify trips directly in the Rippling app or by calling a 24/7 live agent

• Capture receipts, verify policy compliance, and sync expenses to your GL automatically 

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2. Expensify

Expensify is a user-friendly travel and expense management solution that streamlines expense tracking and reimbursement. It incorporates travel booking into its expense and reporting system. Features include receipt scanning, corporate card reconciliation, and customizable approval workflows. 

Expensify snapshot

Key features: 

• Automatic receipt capture

• Automated expense tracking and cash back on purchases

• Global reimbursement feature supports cross-border payments to over 190 countries

3. Ramp

Finance tool Ramp also offers a variety of features to help businesses simplify their travel operations. Companies can control expenses, automate accounting processes, and gain real-time visibility into their spending. The platform combines corporate cards, expense management, accounts payable automation, and powerful expense reporting to save businesses time and money. Ramp Travel lets employees and managers book and manage corporate travel, although companies can book travel using other methods. 

Ramp snapshot

Key features:

• Travel booking through the Ramp platform

• Virtual and physical corporate cards have customizable spend controls and automatic policy enforcement

• Automated expense management with receipt matching, generation, and compliance checks

4. Brex

Brex offers corporate credit cards, expense tracking, and accounting automation in a single platform. Businesses can simplify and monitor travel and other business spending with customizable workflows and expense policies, automated receipt capture, and integrations with accounting software.

Brex snapshot

Key features:

• Global coverage supports multiple currencies, local expense policies, compliance, and worldwide reimbursements

• Spending limit customization with embedded and automated policies

• Corporate credit card integration for expense tracking and management 

• 24/7 support for travelers and office staff

5. SAP Concur

SAP Concur is a cloud-based travel and expense management platform that offers expense process automations and integrates with a variety of T&E management tools. SAP Concur gives organizations increased visibility into spending, helping to reduce costs, increase compliance, and improve efficiency across the board.

SAP Concur snapshot

Key features:

• Automated expense capture from corporate cards, travel bookings, and receipts

• Analytics and reporting capabilities provide real-time visibility into spending trends

• Ecosystem of partner applications and integrations that enhance the T&E process

6.  Navan (formerly TripActions)

Navan, formerly TripActions, is a travel, corporate card, and expense management platform. Navan aims to help businesses save time and money with tools like automated expense categorization, customizable spending controls, and rapid travel reimbursements. 

Navan snapshot

Key features:

• Global reimbursements across 45 countries and 25 currencies

• Customizable spend controls enforced at the point of purchase

• Real-time monitoring of global spend 

• Travel booking with exclusive deals and 24/7 support

7. TravelPerk

TravelPerk is a travel and expense management solution that lets employees book trips while complying with corporate travel and spending policies. TravelPerk features multiple travel expense tracking options, automated workflows, and centralized invoicing. 

TravelPerk snapshot

Key features:

• Automated approval workflows

• Real-time expense reporting capabilities for travel spending insights

• 24/7 customer support

• Flexible cancellation policies 

8. Spendesk

Spendesk is an end-to-end business travel and expense management platform that provides businesses with tools to book company trips, monitor travel expenses, and automatically submit receipts. Employees can use virtual corporate cards to make secure travel arrangements, and prepaid physical cards with custom limits while traveling. 

Spendesk snapshot

Key features: 

• Integration with major travel booking platforms

• Allocation of virtual and physical corporate cards for secure payments

• Implementation of custom corporate travel spending policies and approval workflows

• Automation of expense claims and receipt capture

• Tracking of travel expenses in real time

9. BILL

BILL, formerly known as Divvy, is an expense management platform that includes spend controls, automated expense categorization, and virtual credit cards. BILL also offers light travel-oriented features for expenses, though it does not include a native travel management tool.

BILL snapshot

Key features: 

• Centralized reporting for travel and expense data

• Mobile app for tracking and managing expenses

• Travel booking and policy enforcement tools

10. Zoho Expense

Zoho Expense is a travel and expense platform that supports receipt capture, per diem and mileage tracking, and automated expense reporting. Unlike some competitors, it does not offer its own corporate credit cards, but users can manage existing cards through the platform. 

Zoho Expense snapshot

Key features: 

• Automates receipt scanning and categorization

• Supports custom expense policies

• Provides analytics to help small businesses track expenses

• Offers travel bookings through the platform (via Sabre’s GetThere)

What are the benefits of travel and expense management software?

Travel and expense management software smooths out the bumps in corporate travel by automating tasks, reducing errors, and giving finance teams greater control over spending. These are the key benefits of using T&E software:

Faster, simplified travel and expense processes

Travel and expense management software takes the busywork out of corporate travel. It automates approvals, reimbursements, and receipt tracking, so managers aren’t buried in paperwork and employees get their money back without long waits.

Travel time and cost savings

T&E software helps you cut costs by tightening how travel spending is tracked and approved. With all expenses in one system, it’s easier to spot questionable charges, enforce internal spend policy, and keep employees within budget. Real-time visibility also means fewer surprises for you and your finance team. 

Reduced travel errors and fraud prevention

Automated policy checks flag duplicate or out-of-policy expenses before they slip through. Digital receipt capture also removes the hassle of paper trails, lowering the risk of errors, fraud, and compliance issues.

Improved visibility, control, and compliance in travel spending

With expense tracking and compliance features built in, you get real-time oversight on travel spending and can ensure employees stick to your company’s spend policy limits. Non-compliant expenses are flagged instantly, making policy enforcement a breeze.

Travel analytics and better financial planning

Reporting and analytics features help teams spot spending trends, compare costs across time periods, and identify opportunities for budget improvement. These insights make it easier for you to plan future travel budgets that sync spending with your company goals.

Enhanced employee travel experience and satisfaction

Not only does automated expense management lead to faster reimbursements, but booking and itinerary tools give employees more control and flexibility over their travel plans. Centralized travel data and real-time notifications mean fewer disruptions, which leads to improved satisfaction and efficiency on the road.

Tax and audit support

Travel and expense software creates a clear digital record of every expense, so documentation is always ready for tax filings or an IRS audit. Centralized data also takes the stress out of year-end reporting and simplifies compliance with both domestic and international tax regulations.

Seamless integration with business systems

Modern T&E software connects with payroll, HRIS, and accounting platforms to keep data flowing across your org. This integration prevents duplicate data entry, reduces the risk of errors, and provides a clear, connected financial picture for your entire operation.

Unify travel and expense management

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How to choose the right travel and expense management software for your business

Picking the right travel and expense management software for your business the first time is critical. You don’t want to select an option only to find out it doesn’t have the capabilities you need or isn’t compatible with some of your existing systems. The consequences can be painful and expensive: uninstalling the platform, retraining your employees and managers, and enduring unnecessary disruptions to your corporate workflows. Choosing the right travel and expense management software involves several important considerations:

Organizational requirements

What specific features does your business require, and will the system integrate with your existing systems?

Automation capabilities

From invoicing to approvals and travel reimbursements, the T&E platform should automate the tedious parts of expense management, such as approval chains, travel policy compliance, and the reimbursement process. By replacing manual workflows with automation, travel and expense management is more efficient, accurate, and visible. 

Ease of use

Is the travel and expense software easy to use? Does it require a lot of training? What kind of support is available? The best software options are user-friendly, provide thorough documentation, and offer solid round-the-clock support.

Expense reimbursement workflow

Is the expense reimbursement workflow customizable? Are receipts and documentation captured easily? Are business expenses automatically compared with company policy? Your T&E software should allow you to create workflows that automatically capture and check business expenses, route requests to the correct approver, and then to finance for reimbursement. 

Integration

Ensure the travel and expense management software will integrate with your current accounting, financial, and other internal and external business systems and platforms. 

Data security

Data security is a primary concern of any business. Robust security is essential for protecting sensitive data. Your T&E software should meet the highest national and international security standards for data protection. 

Scalability

Do you require a T&E management solution that will let you add and remove user accounts as needed? Scalability won't be a big factor if you’re a small business and plan to stay that way. But if you’re a start-up or expect future growth, your T&E software should grow with you. 

Budget

Considering your budget for T&E software, compare pricing categories for each option. Ask about subscription fees and any hidden costs now and in the future.

When to consider travel and expense software for your business

If you’re wondering when (or if) you should opt for T&E software, here are some signs that it might be time:

• Your employees, managers, and finance people are having difficulty managing travel expenses 

• Your employees frequently violate company travel expense policies

• Your travel costs are exceeding your travel budget 

• Your employees are frequently late filing their business expenses

• Expense reports are riddled with errors 

• You’d like to lower your travel costs by negotiating better deals

• You’d like to automate your travel and expense process

• You have difficulty managing global currencies and country-specific expense policies

If your current manual travel and expense system isn’t doing the job, then it’s time to explore how travel and expense software can save you time, money, and aggravation.

Simplify corporate travel and expense management with Rippling

In a recent survey, nearly 80% of companies said travel is critical to driving revenue — yet 89% of those still using legacy platforms report overspending on trips and being overwhelmed by administrative work. If you’re still managing business travel and enforcing spend policies manually, you’re probably wondering if there’s a better way. There is: Rippling Travel. 

Rippling Travel simplifies bookings, enforces travel policies in real time, and keeps your travel expenses under control — all within a single platform. You can use Rippling Travel as a standalone corporate travel platform or as part of Rippling’s spend management software, which connects directly to your ERP system and financial data for seamless automation. (Or, for even deeper automation and more granular control, layer Rippling Spend on top of Rippling’s HRIS module.)

With Rippling, you get: 

• Instant policy control: Rippling Travel enforces company travel policies by integrating them into the booking process. It alerts travelers to policy violations, provides alternative options, and requires approval for out-of-policy bookings, ensuring compliance. And if you need to approve something out of policy, Rippling instantly routes it to the right person based on spend amount, role, or GL code, for one-click approval.

• Dynamic cost caps: Set dynamic price caps that automatically adjust as flight and hotel prices fluctuate due to market conditions, such as a large conference in town. You’ll always get the best value without anyone needing to guess what's in policy.

• Unified booking experience: Rippling Travel is integrated with Rippling expense management software, so employees can book a flight and expense their airport coffee — all in the same app. No app-switching. No duplicate data entry. No headaches. Rippling automates all of the tedious reconciliation work that finance teams usually have to deal with. Every expense — from flights and hotels to gas and meals — is automatically categorized, reconciled, and synced to your ERP.

• End-to-end spend visibility: With Rippling Travel built on top of your HRIS and connected to all your business systems, you can pull in nearly any data to answer almost any question on the fly: company-wide spending trends, department breakdowns, and moreManagers can see how their teams are spending, and admins can build custom reports to uncover exactly what they need, like top spenders by manager and employee, office visit patterns, and out-of-policy spend.

• Fraud prevention and accuracy: Rippling Travel stops fraud before it happens by integrating spending rules right into the booking workflow. Duplicate or out-of-policy charges are automatically blocked, while receipts and expense data sync in real-time for accurate records you can trust. 

Rippling Travel works for companies of any size, from small businesses to large enterprises. It scales with your needs and adapts to your company’s specific requirements, helping you keep trips on track no matter where business takes you.

Travel and expense software FAQs