How Aalo Atomics rapidly scaled travel while cutting waste with Rippling Spend

Rippling’s easy-to-use interface resulted in skyrocketed adoption at Aalo. “"With AmexGBT, we had like 5% of employees using the platform. It was that bad. But with Rippling, we're at 85% and trending toward 100% adoption." As a result, nearly all of Aalo’s travel spend now runs through one platform that offers complete visibility and control.

Rippling Travel offers the convenience of  Google Flights, with your company’s spend policy embedded in the design. Employees see clear in- or out-of-policy flags on every booking, and you get the same inventory at the best prices. Plus, it integrates frequent flyer accounts so employees earn personal miles when booking. "Rippling disarmed all the rebuttals I was getting for travel platform adoption," Matthew explained.

With adoption trending quickly toward 100%, for the first time, Matthew gained total visibility into travel spend. He tracked critical reports like top spend by traveler, department, and office. He even tracked the average booking lead time to see how far in advance employees were booking their trips, and encouraged teams to book further in advance to save money, except in truly urgent situations. This allowed Aalo to catch expensive habits before they became systemic problems. 

Matthew also leveraged Rippling’s policy engine to create spend policy based on department, role, office location, and more. And Rippling’s smart corporate cards automatically enforced these policies by blocking any out-of-policy spend in real-time. With increased visibility, employees knew they had to follow company policies more closely.

With Rippling Spend, Aalo’s expense approvals automatically route to the right approver based on organizational structure, eliminating the email chains and last-minute approvals that previously consumed executive time. "Now we're not wasting our executives’ time, because Rippling's smart enough to do all of these approvals automatically,” Matthew noted.

The integration between Rippling Travel and Rippling Payroll proved particularly powerful. "If an employee uses their personal card, we can perform a reimbursement in concert with Rippling Payroll that is auto-approved because it's within our Spend policy," Matthew explained. "Every time we use a tool like this where we don't have to hire a whole department, it's great.” 

This automation freed Aalo's leadership team to focus on mission-critical work, like product development and their latest fundraising, round rather than administrative tasks.