The 10 best employee training software tools

If you hire superstars who ace every interview, but leave them to figure out your processes, tools, and culture on their own, or stall a launch because your current employees haven't been trained on core tasks, you're hurting your business (and them too).

Research backs it up. Companies without strong training cultures miss out on up to 57% higher employee retention than those with one. And when employees do leave, replacing them can cost up to three times their salary.

A solid employee training software makes sure none of these happen.

What is employee training software?

Employee training software isn't a dusty repository of PowerPoints and old webinar recordings. It's an ecosystem for administering, tracking, automating, and reporting on learning programs within your organization.

For example, instead of mandating your sales team to sit through live, lengthy presentations, employee training software offers:

• Short, interactive modules that they can complete on their phones between meetings

• Personalized skill assessments that identify areas for improvement

• Virtual role-playing scenarios to practice difficult customer conversations

• Instant access to up-to-date product and industry information right before a big pitch

This way, employees learn faster, retain information for longer, and apply new skills immediately. Overall, your company gains measurable performance, and you can easily track each person's progress with precision.

Types of training software for employees

Some common employee training software categories include:

Learning management systems (LMS) 

A learning management system (LMS) is the backbone of most corporate training strategies. It’s a centralized digital platform used to create courses, deliver them, track learner progress, and measure performance across teams. 

Top features include:

• Centralized learning hub: Houses all training materials (videos, documents, and assessments) in one platform.

• Progress tracking: Managers monitor employee progress and completion rates.

• Interactive learning: Modern LMSs include social learning, gamification, self-guided learning paths, and discussion features to engage learners.

• Mobile accessibility: Employees can learn on their own schedule and on any device.

Digital adoption platforms (DAP) 

A Digital Adoption Platform (DAP) helps employees learn software by guiding them directly inside the applications they use every day. Instead of switching between a training portal and the tool itself, users receive step-by-step walkthroughs, tooltips, and in-app prompts that explain what to do in real time.

Top features include:

• Contextual learning: Offers just-in-time guidance while users perform actual tasks.

• Reduced support load: Lowers the number of IT and HR help-desk tickets caused by software confusion.

• Faster onboarding: Shortens time-to-competency when introducing new tools or workflows.

• Analytics: Tracks which features employees struggle with most to refine training content.

Knowledge bases 

A knowledge base is a self-service library that provides quick access to information employees need to do their jobs. 

Top features include: 

• Centralized information: Hosts FAQs, policies, process docs, and tutorials in one searchable repository.

• Bite-sized content: Presents material in short, readable formats so employees can find answers fast.

• Version control: Keeps procedures and resources current across departments.

• Self-directed learning: Encourages employees to solve problems independently, reducing manager overhead.

Quick comparison: Best employee training software at a glance

Here are the platforms that made my shortlist:

Methodology: How I chose the best employee training software

To identify the best employee training software, I:

1. Verified product capabilities

I started with each vendor’s official product and pricing pages to confirm their positioning and available learning management functions. Then I reviewed detailed product demos to see those functions in action.

For multi-module platforms (like Rippling or Workday), I isolated the learning component from their HR or talent suites to ensure fair comparison. Where public pricing wasn’t available, I noted it explicitly.

2. Cross-checked with user feedback

I reviewed recent user ratings and qualitative feedback from G2 and Capterra, and made sure my research reflected consistent trends, not isolated comments.

3. Scored what matters most: 

Each employee training software was weighted across:

• Feature set: Breadth and depth of the employee training software (like course creation, analytics, and integrations).

• Automation and intelligence: Workflow triggers, AI content creation, and compliance automation.

• Integration capabilities: Ability to connect with HRIS or broader learning management tools.

• Scalability: Suitability for different company sizes, from small businesses to enterprises.

• Usability: Time-to-launch, ease of admin configuration, and learner experience.

Rippling editorial policy: Rippling puts our customers (and prospective customers!) first. The Rippling team is committed to providing information supported by product data, insights, and customer feedback to inform our content.

The 10 best employee training systems

I evaluated the leading training platforms to identify the 10 best options. Here are my top picks:

1. Rippling

Unlike most training platforms, Rippling natively unifies learning into its workforce management platform. This means training can be fully automated across the employee lifecycle. You can create, assign, and track courses without managing separate HR, finance, and IT systems or duplicate data.

Why Rippling stands out

Rippling’s learning management system connects directly with employee profiles, payroll, and device management. When someone is hired, promoted, or changes roles, Rippling automatically updates their required training and sends reminders until completion. Set enrollment rules once, and it handles the rest.

Rippling is also the #1 Corporate Learning Management System on G2. 

Other top features include:

• Location-specific enrollment: Automatically enroll your employees in mandatory state or country-specific courses during onboarding and when they move from one location to another.

• Custom course creation: Build branded courses with drag-and-drop authoring, upload existing training materials (videos, slides, quizzes), or create custom SCORM courses.

• Pre-built course library: Purchase ready-made courses on 80,000+ topics like workplace safety, data privacy, sexual harassment, and cybersecurity, in multiple languages.

• Mobile accessibility: Mobile-friendly courses that your employees can access anytime, anywhere, in multiple languages.

• Unified reporting: Tie course completion to IT and HR processes and track deadlines, training gaps, and compliance metrics. 

• Supergroups: With supergroups, you can group employees by attributes such as course certification status or employment status and assign access to specific apps, courses, or services based on those groups.

• Workflow orchestration: Automate virtually anything between onboarding and offboarding using hyper-custom triggers and no-code workflows. 

Where Rippling can fall short

Setting up advanced automations may require familiarity with Rippling workflows, but support is available.

Is Rippling right for you?

Rippling makes it easy to stay compliant with mandatory training requirements, no matter where your employees are. If you're a growing or multi-location company looking to consolidate HR, IT, and training on one platform while maintaining full compliance visibility, Rippling is a strong fit.

Feature snapshot

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2. Deel

Deel is known for its payroll and compliance, but its Engage module now includes a learning management system for employee training and performance management. 

Why Deel stands out

Deel enables custom course creation, allowing you to generate course outlines, assessments, and quizzes using natural language prompts. Deel also connects learning to individual employee performance goals and assigns learning paths that support those goals.

Where Deel can fall short

• Deel's LMS functionality is still maturing, compared with existing integrated learning platforms.

• Unlike Rippling's, Deel's LMS is not native and was gained through their 2024 Zavvy acquisition.

Is Deel right for you?

For companies already managing international payroll or EOR services through Deel, adding their training module closes the loop by aligning hiring, compliance, and employee development in one system.

Feature snapshot

3. Udemy Business

Udemy Business is the enterprise arm of Udemy, one of the world’s largest online learning marketplaces. ìt offers a vast library of on-demand courses for professional and personal development

Why Udemy Business stands out

With more than 30,000 vetted business courses taught by subject-matter experts, Udemy Business helps keep employees competitive in industries like AI, business, and technology.

Udemy also offers cohort learning and supports the combination of personalized learning paths with company-specific content.

Where Udemy Business can fall short

• Since content is marketplace-sourced rather than centrally authored, lesson quality and production value can vary between instructors.

• Only 13,000 courses are available on the Team plan. You need to be on the Enterprise plan to access Udemy's entire course library.

• Limited advanced or industry-specific courses.

• Udemy allows automatic course assignments to specific groups, but this feature doesn’t extend to imported content. Also, if the group creator is deactivated, the associated user groups are removed.

• Some users report issues with downloads and offline viewing on the mobile app.

Is Udemy Business right for you?

Udemy Business is best for you if you're focused on broad upskilling. If your goal is compliance or specialization depth, you'll need a rich library of custom, industry-specific content.

Feature snapshot

4. Workday Learning

Workday Learning is a cloud-based LMS that's part of Workday’s larger human capital management (HCM) suite, giving enterprises an integrated approach to HR, performance, and development.

Why Workday Learning stands out

Instead of functioning as a standalone LMS, it weaves learning directly into everyday employee workflows. Personalized interactions like onboarding, performance check-ins, and promotions can trigger learning campaigns aligned to each employee’s goals and role.

Via Workday Cloud Connect, it centralizes, manages, and tracks learning content from external learning partners like Udemy Business or LinkedIn Learning.

Where Workday Learning can fall short

• Companies not already on Workday HCM may find the learning tool too dependent on the wider ecosystem.

• Implementation requires a complex initial configuration of security groups and domains before configurations can begin.

• For non-employee workers (like contractors or contingent workers in regions where Workday HCM is not fully implemented), a separate subscription module called Extended Enterprise may be required.

• Native assessments are weak; many users rely on video interactions or external tools as a workaround.

• Content appearance, layout, and certain user interface elements have limited customizable options.

• While you can create basic blended courses and media content, Workday’s built-in content creation tools lack the flexibility found in dedicated authoring platforms.

Is Workday Learning right for you?

Workday Learning works for large enterprises that already use Workday HCM and want learning embedded in HR and performance workflows. However, its setup complexity and dependency on the Workday ecosystem make it less suitable for smaller, agile teams.

Feature snapshot

5. Leapsome

Leapsome is a people enablement platform that unites learning, performance management, and engagement into one system. Its learning module goes beyond traditional LMS functionality by linking every course and learning path to measurable goals, competencies, and reviews.

Why Leapsome stands out

Leapsome’s advantage is in unifying learning with performance management, goals, and feedback.

Employees can view recommended courses directly within their performance dashboards, with learning content automatically tied to the skills and competencies they need to improve. This structure creates a clear connection between training outcomes and career progression.

Where Leapsome can fall short

• While mobile-accessible, Leapsome lacks full feature parity with the desktop platform.

• The built-in course catalog (Leapsome Academy) is strong for leadership training but limited for technical topics.

• Because much of the compliance content is third-party (Ethena, lawpilots), Leapsome’s compliance catalog is limited. You're also responsible for verifying if the course content is compliant with local laws.

• Updates to local laws or course content may lag until the third-party provider rolls out revisions.

• Some compliance modules have multiple geographic variants (e.g., harassment prevention) but only one language (English).

Is Leapsome right for you?

Leapsome works if you're prioritizing development-driven learning that feeds directly into performance reviews and career growth. It's less suited if compliance depth is your priority.

Feature snapshot

6. LinkedIn Learning

LinkedIn Learning is an online training platform that provides video courses taught by industry experts in software, creative, and business skills. It offers a comprehensive library of 24,800 high-quality courses that cater to all levels of learners, from beginners to advanced professionals.

Why LinkedIn Learning stands out

LinkedIn Learning stands out for its credibility. With thousands of expert-led courses accessible on any device, learners can earn professional certifications and showcase them on their LinkedIn profiles.

LinkedIn also offers AI-driven personalization. It recommends courses based on each employee’s interests, learning history, and LinkedIn activity.

Where LinkedIn Learning can fall short

LinkedIn Learning focuses on professional and soft skills, not regulatory or workplace compliance.

Is LinkedIn Learning right for you?

LinkedIn Learning is ideal for companies focused on employee skill development, leadership, and career growth, not compliance or curated role-based assignments.

Feature snapshot

7. TalentLMS

TalentLMS is a cloud-based employee training platform built for small and midsize businesses that need to manage training programs quickly and without heavy IT support.

Why TalentLMS stands out

Ease of use and customization. Administrators can create interactive content using built-in templates or import SCORM, xAPI, or videos.

The platform’s gamification features (points, badges, and leaderboards) boost learner motivation and make the training process more enjoyable.

Where TalentLMS can fall short

• The authoring tool, while fast, can feel basic for teams needing deep customization.

• Their reporting is strong but lacks real-time visual dashboards available in higher-end platforms like Rippling.

• TalentLMS does not provide advanced insights on learning outcomes, such as retention rates or skill gaps.

Is TalentLMS right for you?

If your focus is on custom course creation for a small team, TalentLMS is a good fit. If you're looking to natively sync employee data without relying on third-party integrations, Rippling is a better choice.

Feature snapshot

8. Mitratech Trakstar

As part of Mitratech’s larger talent suite, which includes applicant tracking, performance management, and HR analytics, Trakstar Learn connects learning directly to workforce performance and HR outcomes.

Why Trakstar Learn stands out

It integrates naturally with the other HR tools in Mitratech’s suite, allowing training data to sync with performance metrics and employee records.

Where Trakstar Learn can fall short

Mitratech’s Trakstar suite wasn’t developed in-house, but acquired in 2023 along with other third-party tools. This can lead to slower feature alignment across Mitratech’s broader platform.

Is Trakstar Learn right for you?

Trackstar Learn works if you're looking to train your employees without over-engineering. If you expect seamless integration across a broader tech stack (HRIS, CRM, LMS, etc.) and minimal silos, another training platform may be a better fit.

Feature snapshot

9. Absorb LMS

Absorb LMS is designed for enterprises that need to train employees effectively through modern automation and intelligent content delivery. It supports organizations of all sizes, with particular strength in scalability and reporting depth.

Why Absorb LMS stands out

Absorb's authoring and automation tool, Absorb Create, lets you build interactive content (videos, SCORM lessons, and quizzes) using AI prompts, PDFs, or existing course files.

It also uses AI and natural language processing to automatically transcribe and timestamp video lessons. A simple query from the learner creates a direct path to the relevant point in the video or transcript.

Where Absorb LMS can fall short

• Some core capabilities, like role restrictions, are locked behind add-ons or premium tiers.

• Limited reporting capabilities. You may have to export reports to interact with the data or purchase a reporting add-on.

• Limited customization and bulk-editing features.

Is Absorb LMS right for you?

For organizations that don’t need a full HR suite, Absorb provides compliance training, automation, and analytics as a standalone LMS.

Feature snapshot

10. iSpring Learn

iSpring Learn is an LMS software designed to train new employees, onboard teams, and roll out compliance or skill-based training courses quickly.

Why iSpring Learn stands out

iSpring Learn is known for its user-friendly interface and integration with iSpring Suite, the company’s course authoring tool that lets teams create engaging programs, track employee progress, identify skill gaps, and ensure compliance.

The platform also supports offline mobile access and self-paced learning, making it ideal for teams with busy schedules.

Where iSpring Learn can fall short

• While great for SMBs, iSpring lacks the advanced automation and integrations needed by larger enterprises.

• There’s also limited integration across the Suite. Features like moving a course directly from Cloud to Learn are still missing.

• Users can assign a language version per organization only, not on an individual basis.

• iSpring Learn may require additional integrations for full functionality.

• Limited reporting functionality.

• Course downloads are currently not available for Windows devices.

• The platform’s PowerPoint-centric tools can also limit usability for Mac and iOS users.

Is iSpring Learn right for you?

iSpring Learn is a fit for small to mid-sized teams that need a hassle-free deployment of PowerPoint-based eLearning programs. It might not be ideal if you need robust reporting, seamless integration with your HRIS, or gamification features.

Feature snapshot

How to choose software to track employee training

With so many employee training programs on the market, how do you determine which one is right for your organization? Here are five factors to consider:

Identify your training needs and goals

Before evaluating LMS software, be clear on the types of training your company needs now and in the future. Common focus areas include:

• Onboarding new hires

• Product and service education

• Workplace compliance and safety

• Soft skills like communication and leadership

• Technical skills and certifications

• Employee development and career pathing

• Systems and process training

Also consider your training goals and how you will measure success. Do you need to reduce ramp time, increase usage of certain tools, improve support metrics, or upskill employees for new roles? Let these objectives guide your search.

Evaluate automation and tracking capabilities

Look for tools that track progress, send automatic reminders, and generate custom reports. The reports should provide visibility by team, department, or individual employees. These insights can shape future training programs, succession planning, and performance reviews.

Rippling can tie learning completion to HR events such as promotions or department transfers, so you can see who’s fully trained and who still needs support.

Consider the end-user experience 

If the software is clunky and hard to navigate, employees won't use it. A user-friendly interface, mobile accessibility, and support for self-paced learning make a significant difference in adoption.

Balance scalability and pricing

A platform that works for 50 employees may not scale to 500. Review pricing tiers, including forever free plans and paid plans. Consider the total cost of ownership (setup, integrations, and content libraries) before committing long-term.

Check compliance training management

If your company operates across multiple regions, compliance training is important. Look for LMS software that automates course assignments, tracks certifications, and alerts users to renewal deadlines. 

Rippling simplifies this by syncing with local labor laws to reduce manual effort and ensure ongoing compliance.

Benefits of implementing employee training software

Here’s how employee training systems deliver both workforce and financial returns:

Lower training costs 

Traditional training can be expensive, especially when you factor in instructor fees, travel costs, and productivity loss. With online training, you get to create engaging lessons once, reuse them, automate enrollments, and let employees learn at their own pace.

Higher engagement and retention

Investing in employee development builds commitment and encourages growth within the company. Training platforms with interactive and gamified learning make training more engaging, helping knowledge stick while reinforcing a strong workplace culture.

Better performance 

Structured training courses help employees close skill gaps, master their roles, and ensure compliance. Clear learning paths mean faster ramp-up for new hires and better results for your business.

Enhanced insights 

Employee training software helps track metrics like course completions, assessment scores, learner engagement, and feedback. Rippling lets you track these and spot skill or compliance gaps, which could lead to a 42% efficiency lift in HR, payroll, and finance operations.

Which employee training software is best for you?

Based on your company's stage

Based on your reporting needs

Rippling: The best overall employee training software solution

Rippling isn’t just another employee training platform — it’s a complete system that unifies HR, IT, and learning in one place. That means training is no longer a disconnected process managed in separate apps. Every course, assignment, and report is powered by live employee data.

With Rippling, you can:

• Create, assign, and track training programs automatically. When an employee joins, changes roles, or relocates, their learning path updates instantly.

• Build courses quickly using a visual drag-and-drop authoring tool, or upload videos, slides, and quizzes.

• Access 80,000+ pre-built courses on topics like workplace compliance, cybersecurity, and professional development via the Go1 content library.

• Automate compliance training so every employee receives mandatory courses based on their role or location.

• Deliver mobile-friendly, multi-language learning that employees can access anytime, on any device.

• Monitor learner progress with real-time dashboards showing enrollments, completions, and overdue courses.

• Identify skill gaps and measure ROI using built-in reporting and analytics.

• Trigger onboarding and offboarding workflows that automatically assign or revoke training, device access, and apps — all from one platform.

Frequently asked questions