Expense Management Software
Automate expenses with complete control
By clicking "See Rippling", you agree to Rippling's Privacy Notice
Category Leader: Spend Management on GetApp
Overall Leader: Expense Management on G2
4.9 stars 3k reviews on GetApp
Category Leader: Spend Management on GetApp
HYPER-CUSTOM POLICIES
Effortlessly block
out-of-policy expenses
The world’s most advanced spend policy engine
Only Rippling's expense management software can support expense policies based on all your employee data. Build hyper-custom policies in minutes and spend less time manually reviewing expenses.
Replay
Automate the most tedious parts of expense management
Simplify approval chains with role-based rules
With other systems, you need to manually assign approvers to each policy. Rippling lets you build role-based approval chains, which automatically update as your organisation changes.
Keep costs in check with automated workflows
Instead of reviewing weeks-old charges at month end, build automated workflows that monitor company spend in real time and trigger actions, like sending alerts when team spending suddenly increases.
Automatically give departments the right visibility into their spending
Rippling is the only platform where you can control access and visibility based on role. That means every team has the power to run in-depth reports on their own slice of their spending – and no one else’s.
What your CMO sees
What your Controller sees
Global expense management
Reimburse employees across the world in minutes, in their local currency
Reimburse people in 100+ countries
Rippling offers the fastest way to handle expense reimbursement for employees and contractors, wherever they are in the world.
Issue payments in any currency
When you reimburse employees through Rippling Payroll, you can pay them in their local currency, and report on it in yours.
Collect receipts in any language
When an employee submits a receipt, Rippling translates its line items and convert its currencies for the reviewer.
CROSS-CURRENCY RECONCILIATION
Review expenses in your currency. Reimburse employees in theirs.
It’s painful to reconcile foreign expenses, especially with business travel. Rippling converts expenses into each user’s local currency.
During an international business trip, an India-based employee incurs expenses in 3 different currencies.
Rippling automatically converts each expense into GBP for the reviewer based in London.
Once expenses are approved, Rippling converts them into the submitter’s currency for reimbursement.
INTEGRATED PAYROLL
Answer reimbursement questions directly inside payroll
Drill down into reimbursement requests in pay runs. You can finally answer the question “Why are we reimbursing this person £500?” without switching between payroll and a third-party expense system.
Admin
Employee
ADMIN EXPERIENCE
Let Rippling take care of the reconciliation work
Dedupe expenses automatically
Rippling instantly catches duplicate expenses, warns the submitter, and then flags it for review if they still choose to submit.
Catch receipt discrepancies instantly
Rippling flags mismatches between the transactions employees enter and the receipts they upload – even in different currencies.
Employee Experience
Make it easy for employees to submit and view expenses
Forward receipts via email
Employees can match digital email receipts with their expenses simply by forwarding them to Rippling.
One app for payslips and expenses
Rippling has the only mobile app where employees can view their payslips and expenses in one place.
MODERN EXPENSE MANAGEMENT SOFTWARE
Close the books in days, not weeks
General ledger sync
Sync expenses to your general ledger and automatically categorise each expense’s fields, saving your finance team painstaking hours of work.
Easily audit expenses
All spending in Rippling has an audit trail, making it easy to quickly view who changed which expenses.
Start threads on expenses
Every expense can be commented on directly, so approvers and admins can quickly resolve ambiguous spending.
Manage expenses on the go
With Rippling’s mobile app, it's easy to manage employee expenses, even when you're away.
Built different
Analyse, automate and orchestrate anything
Most ‘all-in-one’ software consists of acquired systems. These modules are disconnected, so your business data is, too. Rippling takes a platform approach, building products on a single source of truth for all the business data related to employees. This rich, flexible data source unlocks a powerful set of capabilities.
Permissions
Automatically govern what each person in your company can see, do and access.
Policies
Build custom policies that enforce your business’s unique rules and procedures.
Workflows
Automate virtually anything with hyper-custom triggers and advanced workflow actions.
Analytics
Make better decisions faster with real-time, unified data in an easy-to-use report builder.
See Rippling in action
Rippling is a single platform that can help your business manage all of its employee data and operations, no matter the size.
FAQs
How does expense management software work?
Expense management software streamlines the entire process of handling business expenses. Typically, employees submit expense reports digitally, and the software facilitates expense tracking by organizing and categorizing expenses. Expenses are then routed for
approval based on pre-defined company policies and workflows, which can be configured with rules based on various factors like department, expense type, or amount. Many systems also include corporate card transactions. Finally, the software facilitates the employee reimbursement process by sending through payments to the employee.
The goal of this software is to make the expense process more efficient, reduce errors and the hassle associated with manual data entry, improve spend controls, and provide better real-time visibility into expense data for the finance team.
What features should I look for in expense management software?
When deciding what expense management system to use, look for features that address your specific business needs—whether that’s seamless receipt capture, customizable workflows to approve expenses, or the ability to set and enforce expense policies. Integration with your existing systems, such as accounting software like QuickBooks or Netsuite, is crucial for efficient reconciliation. Strong reporting features that provide insights into employee spending are also essential. Finally, consider an expense management solution with a user-friendly interface that makes it easy for both employees and administrators to manage expense reports and the overall process.
Can I manage corporate cards within expense management software?
Yes—many expense management solutions, including Rippling, offer the ability to manage corporate credit cards. This feature can give administrators enhanced spend controls through spending limits that monitor card transactions in real time. Integrating corporate cards within the expense management system can also simplify reconciliation and provide a comprehensive view of business expenses in one place. You can often set company policies that specifically apply to corporate card usage, ensuring better policy compliance.
Who is Rippling’s expense management software for?
Rippling’s expense management platform is designed for businesses of all sizes, from small businesses to larger enterprises. Rippling enables any company that wants to streamline its expense management process, enforce company policies effectively, and gain better visibility into their expense data. Whether you're a startup looking to implement initial spend controls or an established organization seeking to optimize your existing approval process, Rippling’s provides a comprehensive and intuitive solution.
How does Rippling's expense management software differ from
competitors?
Unlike traditional expense management tools, Rippling's solution is built on a unified platform that connects expense data with HR, IT, and Finance systems. This integration enables unique capabilities like role-based permissions that automatically update as employees join, move within, or leave your organization. Additionally, Rippling's policy engine can leverage any employee attribute to create highly specific expense rules that would be impossible in standalone systems.